Program Manager

Gallery 263 is seeking a Program Manager with vision and experience to support and promote the Gallery’s annual calendar of competitive exhibition programs, while strategizing for the future of the organization.

The Program Manager will work an average of 25 hours/week and collaborate with the Managing Director and Communications Manager to continue the success of Gallery 263. The ideal candidate will have experience in planning and managing exhibitions, handling artwork, and working with emerging and established artists. They will be an excellent collaborator and communicator, and an advocate for non-profit, community-minded arts.

This is a highly hands-on position. Must be a flexible, resourceful and creative problem-solver with a positive, can-do attitude. Applicants with Art Administration, Communications, Curatorial/Museum Studies, Art History, Fine Art and Writing backgrounds are encouraged to apply. Knowledge of the local arts scene is a plus.

Exhibition Program Responsibilities

  • Execute the current program calendar and plan for the upcoming year
  • Lead communications and relationships with exhibiting and prospective artists
  • Manage logistics for art calls: prospectus and promotional materials; call promotion; organize applications; solicit guest jurors and panelists; schedule and lead review process
  • Manage logistics for exhibitions: coordinate artwork (receiving, handling), print materials (postcards, wall vinyl, labels), press releases (text, images), associated events (reception, artist talk, etc), photograph for archive
  • Design / layout exhibitions; install artwork
  • Regularly maintain and update program content on website; archive past content

Additional Responsibilities

  • Support the Managing Director with Artist Member program and community collaborations
  • Upkeep gallery space (paint walls, wash floors/windows, purchase supplies, organize tools, etc.)
  • Schedule and staff open gallery hours
  • Hire and manage Programming/Curatorial Intern and volunteers

Staff-wide Responsibilities:

  • Be an ambassador for Gallery 263 programs
  • Maintain the appearance and cleanliness of the space
  • Adhere to timelines and strive to meet projected program revenue goals
  • Attend weekly staff meetings, quarterly Board of Directors meetings, and committee meetings as needed
  • Engage in strategic planning with staff and Board of Directors
  • Develop and facilitate partnerships with local organizations, associations, and businesses
  • Contribute to fundraising, marketing, and donor cultivation strategies and projects


  • Bachelor’s degree required
  • Exhibition planning and art handling experience
  • Passion for the arts and fostering local community arts
  • Enthusiasm for and investment in the regional emerging visual arts scene
  • Excellent communication, writing and organizational skills
  • Ability to work autonomously as well as collaboratively with colleagues, volunteers, artists, and musicians
  • Flexibility to work some nights and weekends with general daytime availability Wed-Sat
  • Experience with WordPress, Photoshop, and social media desired
  • A good sense of humor is a plus!

Application Requirements:

Please send your resume and letter of interest to 

Please answer the following questions in your letter of interest: (1) Why do you want to work at Gallery 263? (2) What makes you qualified to work as part of a 3-person team for a small non-profit organization? (3) Describe your previous experience handling and installing art and/or working withe artists (4) Describe your passion for arts and local culture.


$1250 monthly stipend (1099 independent contractor position)


Gallery 263 calls for interns each semester, who assist the Gallery 263 staff with all aspects of our programming, and become an integral part of our team. Gain experience in everything from exhibition organization and installation, special events planning, data organization, managing music shows, taking and editing photographs, promoting our calls for art and events, and using social media for the gallery.  An internship at Gallery 263 is a hands-on, close mentoring experience, providing diverse learning possibilities.

Internship positions are open to undergraduate and graduate students in the fields of Art Education, Arts Administration, Studio Art, Art History, Music, and other related subjects. Recent graduates and other qualified applicants with experience in the arts or in non-profit work will also be considered. We are seeking interns who are self-motivated and self-starters, responsible, flexible, and professional, who have a passion for the arts and interest in helping with a wide variety of projects at a growing organization.

Typically, interns are expected to commit to 8-15 hours per week for 10-20 weeks; other arrangements may be possible to fulfill required credit hours or accommodate different schedules.

Summer Film Fest 2014

Programming Intern: Winter 2018

Programming Internships at Gallery 263 combine a variety of creative and administrative tasks designed to give participants a hands-on experience at a small arts nonprofit.

With a full calendar of juried shows, curatorial proposal exhibitions, school showcases, a residency opportunity, special exhibitions, and our annual Artist Members’ exhibition, the art on our walls is constantly changing. Help inform artists of the opportunities we offer, and gain experience organizing and preparing gallery exhibitions. Assist with marketing, fundraising, and data collection tasks so that we can better understand and serve our patrons and visitors.

Intern must be available for a minimum of 7 hours of gallery sitting per week; The Gallery schedule is 12-7PM, any day Wednesday through Saturday. Flexibility to pitch in on more than one day a week is also very valuable. Gallery hours consist of welcoming visitors to our space and answering questions about our organization and exhibitions, while at the same time working on promotion, archival, research, design, organization, outreach and writing projects as needed and assigned by staff. Projects will also be taken home and worked on off-site.

The term of this internship is roughly January 2018-May 2018, but may begin or end earlier depending on applicants’ needs

Responsibilities Include:

  • Working with the Program Manager, exhibiting artists, and curators to design and plan exhibitions
  • Assisting the Program Manager with exhibition layout and installation
  • Facilitating the jurying process for group exhibitions
  • Collaborating with the Program Manager to write press releases and promotional materials for exhibitions
  • Publicizing events and calls for art via social media, online calendars, online opportunity listings, university messageboards, and e-mail
  • Posting physical flyers around town
  • Data entry to our donor database
  • Assisting  at receptions, fundraisers, artist talks/workshops, as well as other special events when available (may include photography/videography)
  • Gallery sitting

It is desired that interns possess a reliable laptop that they are able to transport and work from both during gallery hours and at home. Extra responsibilities can develop based on the interests of the Intern, and could include grant-writing, fundraising, event photography, and community programming development.


  • Excellent organizational skills with great attention to detail
  • Strong written and verbal communication skills
  • Knowledge of (or willingness to learn) Google products (Gmail, Drive, etc)
  • Experience with graphic design programs (Photoshop, InDesign) is desirable
  • Interest in basic web design (WordPress) and fluency in various social media platforms
  • Ability to work independently and display good judgment
  • Creativity, friendliness, a sense of humor, and a positive attitude
  • A flexible schedule, including some evening and weekend availability

To apply for an internship opportunity, please send a one-page resumé and a cover letter explaining your interest in the position. Attach pdfs via e-mail to Alexandra Photopoulos:

Qualified applicants will be invited to interview on a rolling basis.

While internships at Gallery 263 are unpaid, course credit is available for current students.


Gallery 263 is seeking enthusiastic, creative and flexible volunteers!  There are many opportunities to get involved, and volunteer positions may be developed to suit individual skills and interests.  Whether you would like to manage one night of music per month or gallery sit once a week, help with organizational projects or contribute a professional skill, we welcome volunteer applications year round.

To inquire about volunteering, please send an e-mail to our Managing Director, Alexandra Photopoulos, at  Include a one-page resume as well as a brief cover letter describing your interest in volunteering at Gallery 263. Ideal volunteer candidates will be self-motivated, attentive to detail, good collaborators, effective communicators, possess a professional attitude, and have an interest in nonprofit art organizations. Please note that volunteer positions and internships are unpaid.