Communications Manager

Gallery 263 seeks a dynamic and experienced Communications Manager to join our team!

Job Description:

The part-time Communications Manager will work an average of 12 hours/week and collaborate with the Managing Director, Exhibitions Manager, and Music Manager to continue the success of the organization. The ideal candidate will possess extremely strong writing skills, marketing know-how, social media savvy, a passion for visual arts and performance, and a confident yet diplomatic demeanor. We are looking for someone who is interested in fostering and promoting Gallery 263’s existing brand and mission, as well as working collaboratively with our staff and board to explore new ideas and avenues for the organization’s future growth.

Marketing & Outreach Responsibilities

  • Develop and execute organizational marketing strategy in dialogue with Staff and Board
  • Liaise with Board of Directors’ Communications and Fundraising committees to help execute fundraising campaigns and develop promotional materials for special events
  • Update Gallery 263’s online calendar, performance, events, and fundraising pages
  • Draft and build multiple e-newsletters each month
  • Submit postings to relevant local event calendars
  • Create promotional materials and graphic assets for web, print and social while working within existing brand standards
  • Develop social media content (Facebook, Twitter, Instagram) and engage with followers
  • Edit and distribute press releases in consultation with Exhibitions Manager
  • Develop and maintain relationships with media contacts

Additional staff-wide responsibilities:

  • Assist with maintaining the appearance and cleanliness of Gallery 263
  • Staff the Gallery during open visiting hours (at least 7 hours per week)
  • Attend weekly staff meetings and monthly meetings with staff and Executive Board members
  • Attend quarterly meetings with Board of Directors and committee meetings as needed
  • Attend and assist at evening receptions and special events
  • Engage in strategic planning with staff and Board of Directors
  • Develop and facilitate partnerships with other local organizations, associations, and businesses


  • Excellent writing and organizational skills
  • Passion for the arts and for fostering local culture in the community
  • Marketing, social media, and website experience; proficiency with WordPress preferred
  • Bachelor’s degree preferred, preferably in marketing, communications, or the arts
  • Demonstrated ability to think critically and creatively
  • Demonstrated ability to work autonomously as well as collaboratively with colleagues, volunteers, artists, and musicians
  • Graphic design skills, including knowledge of Photoshop and Illustrator
  • Flexibility to work some evenings and weekends
  • A good sense of humor goes a long way!

Application Requirements:

Please send your resume and letter of interest to by midnight on Sunday, July 15

Please answer the following questions in your letter of interest: (1) Why do want to work at Gallery 263? (2) What makes you qualified to be a communications manager? (3) What makes you qualified to work as part of a team for a small non-profit organization? (4) Describe your passion for arts and local culture.

Additionally, please provide samples of your communications work (e.g, a link to a personal website, examples of newsletters or social media posts, press releases, etc)

Anticipated Start Date:

August 1, 2018


$600/month (1099 independent contractor position)


Gallery 263 calls for interns each semester, who assist the Gallery 263 staff with all aspects of our programming, and become an integral part of our team. Gain experience in everything from exhibition organization and installation, special events planning, data organization, managing music shows, taking and editing photographs, promoting our calls for art and events, and using social media for the gallery.  An internship at Gallery 263 is a hands-on, close mentoring experience, providing diverse learning possibilities.

Internship positions are open to undergraduate and graduate students in the fields of Art Education, Arts Administration, Studio Art, Art History, Music, and other related subjects. Recent graduates and other qualified applicants with experience in the arts or in non-profit work will also be considered. We are seeking interns who are self-motivated and self-starters, responsible, flexible, and professional, who have a passion for the arts and interest in helping with a wide variety of projects at a growing organization.

Typically, interns are expected to commit to 8-15 hours per week for 10-20 weeks; other arrangements may be possible to fulfill required credit hours or accommodate different schedules.

Summer Film Fest 2014

Programming Intern: Fall 2018

Programming Internships at Gallery 263 combine a variety of creative and administrative tasks designed to give participants a hands-on experience at a small arts nonprofit.

With a full calendar of juried shows, curatorial proposal exhibitions, school showcases, a residency opportunity, special exhibitions, and our annual Artist Members’ exhibition, the art on our walls is constantly changing. Help inform artists of the opportunities we offer, and gain experience organizing and preparing gallery exhibitions. Assist with marketing, fundraising, and data collection tasks so that we can better understand and serve our patrons and visitors.

Intern must be available for a minimum of 3.5 hours of gallery sitting per week; The Gallery schedule is 12-7PM, any day Wednesday through Saturday. Flexibility to pitch in on more than one day a week is also very valuable. Gallery hours consist of welcoming visitors to our space and answering questions about our organization and exhibitions, while at the same time working on promotion, archival, research, design, organization, outreach and writing projects as needed and assigned by staff. Projects will also be taken home and worked on off-site.

The term of this internship is roughly September 2018-December 2018, but may begin or end earlier depending on applicants’ needs

Responsibilities Include:

  • Assisting the Program Manager with exhibition layout and installation
  • Publicizing events and calls for art via social media, online calendars, online opportunity listings, university messageboards, and e-mail
  • Posting physical flyers around town
  • Data entry to our donor database
  • Assisting  at receptions, fundraisers, artist talks/workshops, as well as other special events when available (may include photography/videography)
  • Gallery sitting

It is desired that interns possess a reliable laptop that they are able to transport and work from both during gallery hours and at home. Extra responsibilities can develop based on the interests of the Intern, and could include grant-writing, fundraising, event photography, and community programming development.


  • Strong organizational skills with great attention to detail
  • Knowledge of (or willingness to learn) Google products (Gmail, Drive, etc)
  • Experience with graphic design programs (Photoshop, InDesign) is desirable
  • Interest in basic web design (WordPress) and fluency in various social media platforms
  • Ability to work independently and display good judgment
  • Creativity, friendliness, a sense of humor, and a positive attitude
  • A flexible schedule, including some evening and weekend availability

To apply for an internship opportunity, please send a one-page resumé and a cover letter explaining your interest in the position. Attach pdfs via e-mail to Alexandra Photopoulos:

Qualified applicants will be invited to interview on a rolling basis.

While internships at Gallery 263 are unpaid, course credit is available for current students.


Gallery 263 is seeking enthusiastic, creative and flexible volunteers!  There are many opportunities to get involved, and volunteer positions may be developed to suit individual skills and interests.  Whether you would like to manage one night of music per month or gallery sit once a week, help with organizational projects or contribute a professional skill, we welcome volunteer applications year round.

To inquire about volunteering, please send an e-mail to our Managing Director, Alexandra Photopoulos, at  Include a one-page resume as well as a brief cover letter describing your interest in volunteering at Gallery 263. Ideal volunteer candidates will be self-motivated, attentive to detail, good collaborators, effective communicators, possess a professional attitude, and have an interest in nonprofit art organizations. Please note that volunteer positions and internships are unpaid.